All posts by Robin Mitchell-Hee

Buyer – Expeditor


Position:           Buyer-Expeditor

Concentration:   Custom Components Buying, Special Processing (SP) & Contract Mfg. (CM) – Materials Expeditor

Department:      Materials Department

Reports To:       Materials Manager

Job Summary:

On Time Delivery (OTD) is the Materials and Manufacturing Departments’ primary focus on a daily basis.

Definition: A custom component is any material that has been designed by Trust Automation and is associated with a drawing or document that expressively directs the supplier to manufacture the part to the designed specification.

The Buyer-Expeditor is responsible for all purchases of Trust specified custom components utilizing our ERP system, MRP data, and coordinating use of correct released specifications and documentation with each order. Document changes must be coordinated with the supplier.

The Buyer-Expeditor will initiate purchasing of special processing requests as specified on Trust Automation drawings / documents; this is inclusive of daily communication of priorities with receiving inspection. Special processing requires management of raw materials being processed and after receipt of materials closure of work orders.

Daily Production Tasks to Support OTD & Buying Tasks:

(Not in Order of Priority or Limited To)

  • Establish a point of contact, working relationship, with custom component suppliers.
  • Coordinate with QA Department in maintaining special process suppliers.
  • Must maintain current supplier quote(s) and accurately maintain ERP system cost breakdown records.
  • Must have experience and knowledge of commonly used concepts, practices and procedures within purchasing and cost reduction.
  • Schedule visits and/or meet with representatives of key suppliers for consistent review of business relationships and continued improvements.
  • Must understand the Materials Handler’s basic duties to provide back-up and assist in critical demands or when materials exceptions occur.
  • Assist the Mfg. Eng. Dept. as needed to help ensure accuracy of all Production Lists.
  • Must maintain and understand MRP data in the ERP system to control the flow of materials to the manufacturing floor.
  • Coordinate with MFGE through change control processes on AML, RoHS, and conflict material discrepancies for new and existing components.
  • Report AML issues for hard to find parts, end of life parts, and need for second source.
  • Assist MFGE & QA to control non-conforming components and their disposition.
  • The Buyer-Expeditor is a back-up for the Planner-Expeditor at the daily OTD meetings in their absence.
  • It is the responsibility of every Buyer-Expeditor to be familiar with the other Buyer-Expeditors’ concentration(s) in order to back up other Buyer-Expeditor’s desk in their absence or during times of impacted workload.
  • Understand Trust’s procedures required to control product change.
  • Assist in supplier quality audits and new supplier approvals.
  • Participate in training, understand, and ensure that all department personnel uphold purchasing procedures OP7.4.1 through OP7.4.3.

Job Concentration:

Custom Components Buying & Expediting Specific Tasks:

  • Purchase all production level and Engineering Projects custom components.
  • Make sure custom component suppliers are working towards the current released documentation and are meeting promised dock dates. Report any exceptions to Planner-Expeditor.
  • Work with MFGE and Materials handlers for exceptions and/or changes that occur post PO issue. Assist in verification of ERP system data during changes.
  • Understand Quality requirements as they apply to product configuration and requirements for final use of component.
  • Complete Special Processing tasks on a daily basis
  • From receipt of component, help maintain receiving inspection priorities, special process requirements, and other inspection requirements in order to ready stock for kitting to the next assembly level.
  • Process all custom components coordinated by the Senior Planner & Expeditor for prototype builds.
  • Work in cooperation with MFGE to setup and maintain Engineering Project carts as required to maintain material control during the Design & Development stage of any project.

CM Coordination Specific Tasks:

  • The CM Coordinator must work with Materials Handlers to kit and relocate component parts as required per order.
  • The CM Coordinator must work with the CM to accurately maintain a record of the stock level of all parts stored at the CM’s facility.
  • Ensure that any shortages at the CM are filled in a timely manner.
  • Coordinate internal material flow through manufacturing and testing.
  • Work with Doc Control to ensure CM has correct documentation package for each order.
  • Understand Quality requirements as they apply to product configuration and requirements for final use of component.

Cycle Counting Primary Lead:

  • Primary employee responsible for the integrity & maintenance of the cycle counting process.
  • Start and track a cycle counting schedule to ensure ERP system integrity.
  • Manage the materials handlers counting cycle to ensure that all components get counted in a fiscal year if not more for high ticket items.
  • Make necessary ERP adjustments in a timely manner to ensure REAL-TIME inventory.
  • Analyses data for common/reoccurring errors that require additional adjustments i.e. BOM changes, production floor changes, etc.
  • A team member for the year end cycle counting process.

Additional Responsibilities:

  1. Abide by Employee Handbook.
  2. All suggestions and complaints must be discussed with the COO. Resolution of the suggestions and/or complaints, whether positive or negative, cannot be discussed on the Mfg. floor or with other Mfg. personal. Information shall be released as is appropriate with company procedure.
  3. Set a good example of time management.

Knowledge and Skill Requirements:

  1. Need to be able to work in a fast-pace environment, be able to prioritize tasks and effectively communicate priorities.
  2. Ability to maintain the day-to-day information required to manufacture our products and keep the satisfaction of our customers at its highest level.
  3. Work requires professional written and verbal communication and strong interpersonal skills.
  4. Learn how to use the ERP System and be efficient in the use of Excel, Word, and Adobe Software

Compensation Information:

  • Level(s) are going to be used to establish pay ranges.
  • Actual compensation is completely dependent on, but not limited to, the specific employee and his-/-her education, years of experience, additional skill and capabilities, quality of performance, attendance, and adherence to the company’s Corporate Values.
  • All Job Concentrations are specific to Trust Automation and are NOT intended to be compared to the outside world’s definitions of “Contract Manufacturer Coordinator or Engineering Buyer” type job description(s)”.

Job Board: Electrical Design Engineer


Engineer to lead electronic circuit and electrical system design efforts for motion control and power conversion products.  Responsibilities include requirement derivation, conceptual design, prototype and production system development, and hands-on integration and test.  Successful candidates will have:

  • Over 5 years of electrical design experience, both circuit and system level
  • A strong grasp of control theory fundamentals
  • Development experience from a system design perspective
  • Practiced use of simulation programs to do preliminary trade studies and circuit review

Please go to for a complete job description and application process